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SMS StudentUnitCourse Status v Connect Enrolment Status

SMS StudentUnitCourse Status v Connect Enrolment Status

Owned by Jo Ward
Last updated: Aug 08, 2023
2 min read

Enrolment Processes

Tech One

The T1 SMS Integration ‘push’ occurs every 10 minutes. This process enrols students into mapped units throughout the day.
At busy periods, the process may take longer than 10 minutes causing delays in the timing of subsequent batches.

EdTech Backend Processing

As a backup to the T1 process, an additional EdTech-managed process also runs every 5 minutes to create, and enrol students into Hubs and Offerings throughout the day.
This process relies on an API route to retrieve enrolment data from the SMS.

Course level enrolments

Students are enrolled into mapped Course Hubs once they are fully admitted into a course ie. their SMS Course Stage Code is ADM.

If a Course Hub is Active and the Start Date is null or in the past, students will be able to access the Course Hub as long as they have an active network account.

Students are enrolled using the Student role. The PreSOS role is not used with Course Hub enrolments.

Unit level enrolments

The SMS.StudentUnitCourse table details a Student’s status in each of their Unit Availabilities.

The following ruleset will be used to check/set a student's enrolment status in Connect each morning.
Date-based changes (Withdrawals, Pre-SOS and COS) are handled separately, please see Key SMS dates v Connect Enrolment Status for details.

Notes: This table and ruleset are built from all existing states in the SMS as of 8/6/2020.

 

UnitStageCd

UnitStageDesc

UnitSttsCd

UnitSttsDesc (SSP Status)

Present Enrolment Status

Updated Enrolment Status

Notes

ADM

Admitted

PLN

Planned

n/a

n/a

 

CANC

Cancelled

CANC

Cancelled

n/a

n/a

 

COMP

Completed

ADVNG

Advanced Standing Not Granted

n/a

n/a

 

COMP

Completed

CR

Credited

Student

Student COS

 

COMP

Completed

EX

Exempt

Student

Student COS

 

COMP

Completed

FAIL

Failed

Student

Student COS

 

COMP

Completed

PASS

Passed

Student

Student COS

 

COMP

Completed

PLN

Planned

n/a

n/a

 

ENR

Enrolled

ENR

Enrolled

Student COS

Student*

Updated only if COS date not yet reached.

ENR

Enrolled

PASS

Passed

Student

Student COS

 

ENR

Enrolled

PLN

Planned

n/a

n/a

 

OFF

Offered

PLN

Planned

n/a

n/a

 

PLN

Planned

ADVUA

Advanced Standing Under Assessment

n/a

Student

  • UA StudyMode must also be RPL

  • Connect unitcode must be RPL

  • No PreSoS

PLN

Planned

PASS

Passed

n/a

n/a

 

PLN

Planned

PLN

Planned

n/a

n/a

 

PLN

Planned

WD

Withdrawn

n/a

n/a

 

  • Initial Student enrolment handled by T1 integration. Subsequent Student enrolments are to correct Swap/Drops and other errors only.

 

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