Definitions
TQ Master Product — learning content and assessments that have been endorsed by the associated Professional Learning Community (PLC) and approved by the relevant Product Lead in the following forms:
development of product led by the responsible product unit (One Product Development Unit or SkillsTech) or external service providers
endorsed existing assessment and learning resources
procurement and use (or customisation) of third party licensed training products.
Regional product – learning content and assessments that have been developed regionally, for which there is currently no TQ Master Product in place.
Usage of Master Product
Whenever Master Product exists, it will be copied directly into a Unit Offering for delivery.
In Connect, Master Product is copied from the TQ Product Dev business unit into regional Unit Offerings for delivery
If there are multiple versions of Master Product, always copy the most recent version.
The most recent version of Master Product is copied into regional Unit Offerings for delivery.
Regions will not create units to serve as a ‘regionalised’ version of Master Product
Do not copy Master Product into a regional Unit Offering in order to create a regionalised version of a TQ Master Product.
Existing ‘regionalised’ versions of Master Product will no longer be used to populate Unit Offerings.
When Master Product exists, do not copy existing regionalised versions of Master Product into Unit Offerings for delivery.
Usage of Regional Products
If no Master Product exists, regional product can be used to populate a delivery Unit Offering.
When no matching Master Product exists, regional product may be copied into Unit Offerings for delivery
Until a regional product is updated to become Master Product, it may continue to be used as it currently exists (based on earlier/alternate versions of this guideline). When a regional product is updated to become Master Product, the product will adopt the guidelines laid out in this document — including use of the TQM Master Unit v1.6 as the foundational framework of the unit. The unit will also be re-created in the TQ Product Dev business unit, and the originating regional unit will be discontinued.
A regional product is copied to the TQ Product Dev business unit to become Master Product
When regional product is updated to become Master Product, all regions will then begin copying directly from this newly-created Master Product unit (in the TQ Product Dev business unit) to populate Unit Offerings delivered by educators. Other regional products which duplicate the Master Product (including the originating regional product) will be discontinued at this time and no longer copied into Unit Offerings for delivery.
A newly updated Master Product is copied into Unit Offerings for delivery. Existing regional products are discontinued.
If a region identifies issues with existing Master Product, these will be raised through the relevant PLC/Product Lead, and any changes or updates to Master Product will follow the TQ Continuous Improvement procedure available in the P&P Library on SPOT. Regions will not create ‘regionalised’ versions of Master Product containing changes that have not followed this process.
Connect Unit Archiving
Master Unit Archiving will occur monthly.
Resourcebank Master Units
Run the Resourcebank report (6.4 - Master Collection Units by Qual and Competencies) from Resourcebank.
Compare the Resourcebank report to the TQ Registration by profile spreadsheet available:
Use the worksheet tab - ‘Scope profile qualification’
Identify qualifications past the date superseded or deleted.
Director Product Development then emails Product Leads to confirm units being archived.
From response each unit is manually archived from Resourcebank. Care is to be taken to retain cross qualification units where required.
Connect Master Units - Automated
Open the TQM Status update sheet available: https://docs.google.com/spreadsheets/d/1RS6L9gF1rWhkB4ZFPZ9KgOCo0JgMYuljWU1nc7969h0/edit?usp=sharing
Enter unit code or org unit id for each unit and the action to be taken “Archived”.
Notify Jo Ward - eLearning services to run script for archiving. This un-enroll users in the particular master, makes the unit inactive and renames unit with [Archived] in title.
Regional Connect Units
There may be variation in steps for archiving regional units however:
The unit must be archived using the [Archived] naming convention as per the agreed conventions found here.
The active checkbox must be unchecked in the Unit Offering Information of the unit.
All users must be un-enrolled.
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