Master Unit Archiving will occur monthly.
Resourcebank Master Units
Run the Resourcebank report (6.4 - Master Collection Units by Qual and Competencies) from Resourcebank.
Compare the Resourcebank report to the TQ Registration by profile spreadsheet available:
Use the worksheet tab - ‘Scope profile qualification’
Identify qualifications past the date superseded or deleted.
Director Product Development then emails Product Leads to confirm units being archived.
From response each unit is manually archived from Resourcebank. Care is to be taken to retain cross qualification units where required.
Connect Master Units - Automated
Open the TQM Status update sheet available: https://docs.google.com/spreadsheets/d/1RS6L9gF1rWhkB4ZFPZ9KgOCo0JgMYuljWU1nc7969h0/edit?usp=sharing
Enter unit code or org unit id for each unit and the action to be taken “Archived”.
Notify Jo Ward - eLearning services to run script for archiving. This un-enroll users in the particular master, makes the unit inactive and renames unit with [Archived] in title.
Regional Connect Units
There may be variation in steps for archiving regional units however:
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The unit must be archived using the [Archived] naming convention as per the agreed conventions found here.
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The active checkbox must be unchecked in the Unit Offering Information of the unit.
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Please supply a csv/xls of all units to be Archived to the EdTech team who will process them through the appropriate script.
Regional Masters
A list of Regional Masters can be found here : https://docs.google.com/spreadsheets/d/1UFNV_LqPROL61-66HcbdKvUnLMD0IWnzDNvF-RD4TEU/edit
Please keep an eye on this and remove anything no longer required (this saves the unit having to be reviewed and updated whenever there’s a Master Framework change).
Class Offerings
Class Offerings that can be considered ready for Archiving can be found using the Class Offering Archiving screen in ConnTools.