Content Comparison

Deactivation Category Id

Course Stage Cd

Unit Stage Cd

Deactivation Date

Notes

1

ADM (Admitted)

ENR (Enrolled)

Max Unit Availability End Date, or
Max Student Unit Extension Date
+ 60 days

There are rare occurrences of students having ADM/ENR status but with no Unit Availability defined. These rows are ignored.

ADM (Admitted)

Anything other than ENR

Today + 60 days.
It is assumed the student will reach either an enrolled status, at which point the previous rule will apply, or they will Withdraw.

This will capture many students in the SMS who require their records to be updated, however it is considered safer to keep them Active based on the data in the SMS, than to try and reinterpret as to who should and shouldn’t be set Inactive.

3

COMP (completed) or

COMP (completed)

Where a Grade Applied Date is available, Max Grade Applied Date + 60 days, otherwise
Course Status Effective Date + 60 days.

Students can be be COMP at Course level, but never be graded at Unit level (ie. they were Exempt or Credited in all Units), hence the two methods to ascertain course completion date.

4

WD (withdrawn) or

WD (withdrawn)

Where a Unit Withdrawal Date is available, Unit Withdrawal Date + 60 days, otherwise
Course Status Effective Date + 60 days.

5

Anything else

Anything else

CrsSttsEffectiveDt + 0 days

Any other combination of Status will cause the students to be immediately deactivated.
Also includes Students noted as Deceased in the SMS.

-1

Forced Status

Forced Status

‘1990-01-01’ for forced Inactive students
‘2990-01-01’ for forced Active students

These students are held in an exceptions table and their deactivation status is forced either Active or Inactive regardless of their SMS status.
Please log a TAP to have a student added or removed from this table.